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Beta Systems SUCCESS STORIES

Learn how KIRU reduces its annual print output by over 20 million pages with the Beta UX Suite

Initial situation

The Kommunale Informationsverarbeitung Reutlingen Ulm IT provider helps its clients – approx. 360 counties, cities and municipalities in the German state of Baden-Wuerttemberg – reduce their annual paper consumption by several million pages thanks to solutions based on Beta Systems technology. The migration from the previous Beta 93 mainframe output management and archiving system to Beta UX for the open systems world was carried out in the background without disrupting user activity.

Lacking specialist personnel and big money, municipalities can rarely afford to implement modern software that supports citizen-friendly, paper-saving workflows in municipal offices. This is where IT companies such as Kommunale Informationsverarbeitung
Reutlingen-Ulm enter the picture. The municipal regional data center obtains software
from the Datenzentrale Baden-Wuerttemberg IT provider, which it installs and adapts to its IT infrastructure. It then makes the functions of the specialist procedures available to the 364 municipalities and district administrations in the 13 eastern Baden-Wuerttemberg counties it serves, while also handling all data management tasks, such as printing and enveloping bulk mailings.

The first IBM mainframe was set up at KIRU’s Reutlingen site in 1974. Back then, most software programs for public administration were still developed based on the IBM mainframe. Complementing products, Control-M and Control-D, were used for tasks including list and report storage as well as for scheduling. In 2003, the provider decided to switch to the respective Beta 93 and Beta 92 products from Beta Systems.

Gerd Bölzle, in charge of print management at KIRU: “At the time, the Stuttgart-based regional data center was already employing Beta 93. There has been a trend in our state to consolidate the data center landscape for many years. Therefore, for considerations of conformity – and because of attractive pricing – we decided to make Beta Systems our supplier of software tools that complement the mainframe. The Beta Systems products allowed us to archive job logs right alongside lists.”

Challenge

After having decided to transition from the mainframe to a client-server architecture for municipal specialist applications, KIRU was in need of a Unix/Windows output management system that captures and seamlessly delivers the functions previously executed on a z/OS-based solution.

In order to reduce printing volumes and help customers move to paper-free workflows, the IT service provider was furthermore on the lookout for a web-based technology that supports user-friendly document access throughout the public agency.

Implementation

Daily IT operations greatly benefit from Beta UX and its functions for sorting, bundling and dispatching the diverse, high-volume output generated in the various specialist applications to KIRU’s clients in neat and easy-to-handle packages.

Also, the cost of bulk mailings is minimized thanks to optimized franking. Moreover, by combining the output management solution with Beta Web Enabler, printing costs are reduced substantially because processors gain online access to lists and documents from within their specialist applications, empowering them to view detailed information right in the browser.

Solution

Daily IT operations greatly benefit from Beta UX and its functions for sorting, bundling and dispatching the diverse, high-volume output generated in the various specialist applications to KIRU’s clients in neat and easy-to-handle packages.

Also, the cost of bulk mailings is minimized thanks to optimized franking. Moreover, by combining the output management solution with Beta Web Enabler, printing costs are reduced substantially because processors gain online access to lists and documents from within their specialist applications, empowering them to view detailed information directly via this web interface.

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