Output-Management &
Archive

Beta 93

Solution for High-Volume Document and Print Data Processing

Beta 93 Output Management & Archive is a comprehensive software solution for managing, storing and providing bulk document data on the mainframe.

The application allows you to integrate distributed source systems in addition to specialized mainframe document formats (AFP, AFPDS). Moreover, you can centrally archive documents in an audit-compliant manner and provide them online at little cost. You further gain functions for flexibly preparing data from various document sources for bulk printing and distribution.

Beta 93 Output Management & Archive Delivers Easy Access to Key Data

  • Centralized data management:
    Reliable reading, processing, distribution and storage of corporate documents – for any volume and regardless of its source system and target format
  • Centralized output management:
    Convert, bundle, index and archive lists or documents. Draw on and integrate document sources on Windows/Linux/Unix or SAP systems.
  • Audit-compliant document archive:
    Archive large volumes of documents in accordance with your requirements regarding audit and legal compliance (incl. automatic deletion after expiration of the retention time).
  • Bring simplicity to searching, accessing and annotating documents:
    Empower your specialist departments to ensure controlled, yet simple and quick access to any type of document or extensive lists from any source system. Enable your staff to add comments to documents without compromising audit-compliant archiving. Provide all these functions via convenient web-based user interfaces and the z/OS ISPF interface.
  • Reduce your mainframe costs:
    Team up Beta 93 Output Management & Archive with our Beta UX product for distributed platforms to reduce the load and cost of your mainframe by delegating jobs to Linux or Unix systems.
  • SAP integration:
    Integrate data originating from your SAP systems and connect these with your central Beta 93 output management solution, or simply provide company-wide access to SAP data as a means to cut your SAP licensing fees.
  • CICS and IMS connectivity:
    Simplify printing with and the usability of your CICS and IMS applications by integrating Beta 93 as a virtual printer. Reduce the costs associated with customization and printing.

Beta 93 is the central document archive and output management system for Allianz Deutschland and soon also for the European regional subsidiaries. We handle 80% of the group’s print output using the system.

Karl Paul, Output Services Project Manager

Key Features

Powerful Output Management and Archiving Solution

The Beta 93 Output Management & Archive solution is equally suited to z/OS and, in combination with the Beta UX component, to Linux and Unix platforms. Beta 93 captures the vast amounts of documents generated by your various business applications in different formats and distributes these based on sophisticated rules. You have the option of separating, bundling, distributing, printing, archiving and performing subsequent searches by selecting from a wide range of criteria. To facilitate optimum handling and distribution, Beta 93 provides the documents with cover pages, tables of contents, reference lists and control codes for process automation (e.g. barcodes, OMRs).

Multi-Channel Output Management

Beta 93 handles all your document-related processes, from document collection (e.g. from SAP transactions) and multi-channel distribution through to legally compliant archiving. The tool allows you to freely generate output for multiple channels: as a hardcopy, PDF or e-mail. View documents online using the web-based user interface or directly from within your individual web portal solution.

Sophisticated Security Concept at Low Cost

In Beta 93 you can configure access rights with astounding precision, even down to individual document sections. This way, you can limit the access of external recipients and corporate users to precisely those parts of large documents (or bundles) relevant to them. Thanks to web-based searching and viewing in the Web Enabler, Beta 93 Output Management & Archive helps your company reduce print costs on a significant scale.

Extensions for Beta 93 Output Management & Archive

Protect Personal and Sensitive Data: Beta 93 Data Privacy

How can you protect sensitive or personal data in order to meet legal or internal compliance regulations? And how can you quickly anonymize, hide or remove data in large documents or bulk data? Beta 93 Data Privacy extends Beta 93 Output Management & Archive, providing functions for the automated protection of sensitive data. Features include direct import and automatic anonymization/desensitization of data streams from the z/OS spool system – without altering the source data.

Have Data from Legacy Applications Join the Digital Transformation: Beta 93 Document Transformer

Many companies view the digital transformation as a major challenge. They are faced with the daunting task of making data held in legacy applications – many of which were introduced years ago – available as quickly as possible, for example to power mobile solutions. However, it can prove very difficult to connect to data in an existing application from the outside. This is where the Beta 93 Document Transformer enters the picture: It converts existing output formats or documents into data formats that facilitate easy downstream processing, such as XML. Alternatively, use the XSL:FO function to generate newly formatted target documents. The key benefit is that you do not need to invest time and money into analyzing or modifying existing legacy applications.

Built to Find, Not to Search – Multi Indexing: Beta 93 Fast Retrieval

Speed up access to information held in data lists and documents: Don’t waste time searching – simply find! The various search options unlocked by the comprehensive indexing methods of Beta 93 Fast Retrieval go a long way toward boosting employee productivity. Fast Retrieval will cut the time spent on finding information from several minutes to mere seconds. When used in combination with Beta 93 Output Management & Archive, Beta 93 Fast Retrieval moreover allows you to index non-textual documents, such as, e.g., images, videos, audio data, scans, faxes or other data.

Product Details

Utilizing and Processing SAP Data

Read and store SAP print data (documents, lists etc.) with Beta 93 Output Management & Archive. Data is provided via a user-friendly and fast web-based interface.

  • Generates massive cost savings as no SAP user license is required to access the documents or lists. The solution also reduces load peaks.
  • Upgrades to a new ERP release do not result in follow-up costs for adjusting specialized output solutions.
  • Complement your SAP systems by adding functions for archiving and distributing preconfigured reports and documents.
  • The delivered documents are archived rather than database content (audit-compliant archiving).

Optimizing CICS and IMS Environments

The Virtual Printer Facility for CICS and IMS environments is a component that enables you to integrate Beta 93 Output Management & Archive with existing CICS environments or IMS applications.

  • The resulting system allows users to process tasks, such as print jobs, from the familiar CICS environment. The print data stream is then automatically transferred to Beta 93 via ‘virtual printers’ for downstream processing, including storing, archiving and – the only thing the user will notice – printing.
  • Whenever you need to reprint data, you can directly register with Beta 93 without quitting your current environment and launch the reprint job, rather than going through the motions of setting up the entire print job again.
  • Save printing costs and time.
  • Users do not have to change their familiar workflows.

Flexible Output Options

You can flexibly output data processed in Beta 93 Output Management & Archive via multiple channels.

  • Distributed printing via VTAM, TCP/IP, IPP
  • Local printing via web-based Web Enabler user interface
  • Delivery of lists/reports to end users via ISPF, CICS, VTAM, IMS
  • E-Mail distribution
  • Direct transfer of documents to Unix/Linux or Windows file systems
  • Distribution to fax servers
  • Conversion of LineMode data to HTML
  • Integration of SMS gateways

Centralized High-Performance Printing & Processing of AFP Data Streams

  • Scanning, reporting, bundling, print management
  • Include banners, logos or barcodes.
  • View AFPDS in text mode or using the separate AFP viewer (WYSIWIG).
  • UNIFY – Technology that drives printing and bundling of various data streams (AFP, AFPDS, LineMode, MixedMode, DCF) while accounting for and maintaining the respective resources
  • Conversion of print data streams when storing AFP documents together with their original resources: AFP to AFPDS and AFPDS to PCL, PostScript or PDF

Related Products

Beta 92
Log Management

Beta 92 Log Management enables you to reliably store, archive and provision vast volumes of log data or job output received from workload management.

Beta 92 – Mainframe Log Management

Beta UX Suite

The Beta UX Suite contains solutions for output management & document archiving, including log management for Linux and Unix.

Beta 91
Data Quality Management

Beta 91 Data Quality Management delivers functions for the code-based verification of IT process data (log data, hit lists).

Beta 91 Data Quality Management

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